BVIS should collect only information needed to operate memberships, events, volunteering, scholarships, sponsorships, and community communications.
Event Registration Data
Registration records can contain names, email, phone, party size, family/team rosters, and event-specific notes. Access should be limited to authorized BVIS volunteers. Exported CSV files should be handled as private records and removed when no longer needed.
Recommended Principles
- Explain what each form collects and why.
- Do not sell personal information.
- Use data only for BVIS operations and communications the visitor has requested or consented to.
- Establish an internal retention period for event registration exports.
- Use parent/guardian consent where required for minors.